Purchase to Pay Procedure

Purchase to Pay Procedure

In order to purchase goods/services a requisition needs to be raised and approved through eProcurement.

Once a requisition is approved a Buyer will raise a Purchase Order and send it directly to the supplier. No order should be placed with a supplier without a valid Purchase Order being issued.

Requisitioner’s should ensure compliance with UCD National & EU tender regulations  prior to purchasing and obtain quotes as required. 

The supplier delivers the goods/services as requested on the PO and sends the invoice directly by email to (opens in a new window)invoices@ucd.ie or by post to the following address: 

Payments Manager
Finance Office
First Floor, Tierney Building
Belfield, Dublin 4
Ireland

Supplier invoices should never be sent to any address outside the Finance Office or to any other email address. 

Accounts Payable staff will scan the invoice onto the system. On satisfactory receipt of the relevant goods/services, the PO should be receipted in eProcurement by the Requisitioner and the invoice will be matched for payment by the Accounts Payable Team.