New Expense Forms

Two new expense claim forms are being introduced to facilitate reporting to Revenue under its Enhanced Reporting Requirements (ERR). 

UCD and all other employers must now report to Revenue details of all travel expenses paid to its employees on or before the date on which they are paid. The expenses must be reported to Revenue under the following categories:

• Travel Vouched
• Travel Unvouched
• Subsistence Vouched
• Subsistence Unvouched

To facilitate this Revenue reporting, a new Travel Expenses Claim Form which allows claimants claim in this format is now being introduced and is available through the Expenses Section of the Finance Office website. 

A separate form which should be used to claim any non travel expenses is also being introduced. The two new forms will replace the current expense form which should, with immediate effect, no longer be used.

Further details on Revenue's Enhanced Reporting Requirements (ERR) are available through the UCD Finance Office at the following link: https://www.ucd.ie/finance/financeoperations/staffexpenses/reportingtorevenueofexpensespaidtoemployees/

Your authorised excel form should continue to be submitted to (opens in a new window)expenses@ucd.ie To facilitate storage of the claims, one claim form should be submitted per email rather than sending multiple claims in one email. 

Old versions of the expense claim form will be processed until the 30th April 2024 but all claims after this date should use the new forms.

If you have any queries in relation to the new forms, please contact the Expense team at (opens in a new window)expenses@ucd.ie

Travel Expenses Claim Form -ERR Version

Non Travel Expense Form