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Flexi Time

Page reviewed 5 January 2024

Flexi Time is a system which supports a more flexible approach to attendance for staff and is available to administrative staff members up to AO1A and equivalent. It is a significant benefit to staff as it can allow them to accrue up to 13 days additional leave (Flexi-Leave) in a calendar year. Flexi-Time is not a staff entitlement as it is subject to the operating requirements and approval of the Head of School/Unit.

This section provides information on the Flexi-Time Policy, its' scope and key features as well as support details. You'll also find frequently asked questions covering topics from flexi-time recording to the impact of job changes or promotion.

Flexi Time Policy

The (opens in a new window)Flexi-Time Policy outlines principles, provides definitions, offers further clarity on who’s covered and details roles & responsibilities.

Haddington Road Agreement

The Flexi-Time Policy published on this website is the only UCD Flexi-Time policy for application in schools/units.  The policy is in line with the requirements of the(opens in a new window) Haddington Road Agreement (UCD Intranet) and has been approved by the University Management Team.  This policy applies to all staff up to and including the grades of Administrative Officer 1A or equivalent only.

From 1 July 2014 staff members availing of Flexi-Time are only permitted to take one day’s flexi leave per 4 week flexi period.

Areas currently availing of Flexi-Time will be reviewed and consulted with where changes are needed to align the area with the Haddington Road Agreement and the UCD Flexi-Time Policy.

Relevant Documents & Links

Contact & Support

Areas currently availing of Flexi-Time have a local Flexi-Time Administrator who manages Flexi-Time for staff in their area.

The Flexi-Time administrator, rather than UCD HR, is the point of contact for any questions or issues on Flexi-Time. 

2024

202401 01-Jan-24 28-Jan-24
202402 29-Jan-24 25-Feb-24
202403 26-Feb-24 24-Mar-24
202404 25-Mar-24 21-Apr-24
202405 22-Apr-24 19-May-24
202406 20-May-24 16-Jun-24
202407 17-Jun-24 14-Jul-24
202408 15-Jul-24 11-Aug-24
202409 12-Aug-24 08-Sep-24
202410 09-Sep-24 06-Oct-24
202411 07-Oct-24 03-Nov-24
202412 04-Nov-24 01-Dec-24
202413 02-Dec-24 29-Dec-24

2025

202501 30-Dec-24 26-Jan-25
202502 27-Jan-25 23-Feb-25
202503 24-Feb-25 23-Mar-25
202504 24-Mar-25 20-Apr-25
202505 21-Apr-25 18-May-25
202506 19-May-25 15-Jun-25
202507 16-Jun-25 13-Jul-25
202508 14-Jul-25 10-Aug-25
202509 11-Aug-25 07-Sep-25
202510 08-Sep-25 05-Oct-25
202511 06-Oct-25 02-Nov-25
202512 03-Nov-25 30-Nov-25
202513 01-Dec-25 28-Dec-25

Frequently Asked Questions

Flexi-Time is not a staff entitlement as it is subject to the operating requirements and approval of the Head of School/Unit.

Flexi-Time is available to administrative staff members up to AO1A and equivalent, meaning other support roles in for example IT Services (e.g. Programmer 1) and Library (e.g. Assistant Librarian 1).  Flexi-Time is not available to Academic and Research staff and Technicians.

Flexi-Time is built up when a Flexi-Time user works above their daily required working hours. The system records any time above the daily required working hours as flexi plus. This can then be used to take a flexi days leave.

A single day or 2 half days flexi leave can be taken in a 4 week period with the permission of your line manager.

Yes. A maximum of 8 hours can be carried from one 4 week period to the next.

Up to 13 days leave can be taken over a full calendar year.

Flexi-Time is recorded using the CoreTime system. Users will be required to clock in and out via ESS or clocking machines where available. Local administrators' will make any necessary adjustments to an individual clockings on a weekly basis and record any leave taken.

If Flexi-Time is available in your area and you meet the policy requirements, you can speak with your local flexi administrator about being set-up on the system.

As part of the transition arrangements if you are a staff members above Administrative Officer 1A or equivalent and currently avail of Flexi-Time you will retain access to Flexi-Time on a personal to holder basis while you remain in your current role however if you change role you will lose access to Flexi-Time.

If you change role or are promoted to a role or an area where Flexi-Time is not available you will lose access to Flexi-Time.

Contact the HR Helpdesk

The HR Helpdesk is the primary point of contact for all your employment-related queries by email and telephone.  We are here to help you with any queries on employee benefits, terms & conditions and HR policies & procedures. If we can’t help you directly, we will refer your query to a HR specialist area.

All visitors to UCD HR, Roebuck offices should be by appointment only and arrangements to be made with specific HR staff members.

(opens in a new window)hrhelpdesk@ucd.ie

+ 353-1-716-4900

UCD HR
Roebuck Offices,
UCD Belfield Campus.

UCD Human Resources

Roebuck Offices, University College Dublin, Belfield, Dublin 4, Ireland.
T: +353 1 716 4900 | E: hrhelpdesk@ucd.ie | Location Map(opens in a new window)