Research and Teaching Active Retired Faculty

Different roles / different access

Retired, Emeritus and Research & Teaching Active (RTA) staff have different levels of access to IT systems. Moving between one and the other can result in the loss of access to features like Zoom, Office 365 or the ability to download software, for example.

Research & Teaching Active status currently offers access to the widest variety of IT systems. (opens in a new window)Learn more on the IT Services website.

Sudden loss of access

If your access suddenly changes then it may be because your RTA status has expired or because you have not been set up as RTA. System access is tied to the dates of your RTA role so you should check that your School has submitted notice of a new role or an extension to the (opens in a new window)hrhelpdesk@ucd.ie

In May each year, HR Operations will write to all Heads of School to ascertain if they wish to continue the research and teaching active arrangements of named individuals in their School.

No additional paperwork is required and an email response from the Head of School is sufficient to renew or cease the arrangements.

Exit interview emails are automatically sent to those due to shortly finish (or recently finished) working with UCD. You can ignore this email if:

• You are awaiting a new contract to be issued,
• You recently signed one,
• You had a temporary change in role or hours which is now coming to an end,
• You are moving to a Research & Teaching Active role,
• You have completed a UCD online exit interview in the last 6 months.

Taking the above into account, it is still advised that you confirm your RTA application form has been submitted to the HR Helpdesk in time to ensure there is no disruption to systems access.

The awarding of the status of Emeritus faculty is processed through the Academic Council and should be confirmed with University Secretariat by the Head of School before completing the research and teaching active faculty application form and sending it to HR.

The HOS should indicate that they have confirmed the award with University Secretariat on the Research & teaching active retired faculty application form.  If the HOS indicates they have confirmed the award with University Secretariat and signs the form then it will be processed by HR.

No. These are covered by separate policies, carry separate conditions and have different scope.

As per the UCD Policy on Funded Research Activity, the following are eligible to register and manage research accounts.

• Members of the University’s staff: Individuals who, at the time of signing the grant, are on the University’s Core HR/Payroll System with a contract of employment that spans the duration of the research grant. This includes individuals who fulfil the following roles or their equivalent:
  • Full Professor/ Professor/ Adjunct Professor/ Visiting Professor / Clinical Pathways Professors
  • Associate Professor/ Assistant Professor
  • Research-active retired Faculty
  • Postdoctoral Fellow (PD)/ Research Fellow (RF) 
  • Research administrative and technical staff (these will be considered on a case by case basis).

See the UCD Policy on Funded Research Activity for more details.

Yes, in line with the Funded Research Activity Policy, Research-active retired Faculty are eligible to register and manage research accounts on the UCD systems

Yes. According to the Research and Teaching-Active Retired Faculty Policy, retired members of the UCD community have access to a range of IT supports and certain relevant IT systems.

This document on the UCD Research Portal outlines the process of accessing RMS Grants for retired faculty.

No. As Research-active retired Faculty are in a non-paid, voluntary role, there is no employment relationship between yourself and UCD. Therefore you cannot supervise students nor be their primary supervisor.

Yes. you can submit the application ahead of the retirement date and it will be processed after the staff member retires with a view to continuing access etc. without a break. 

No. As there is no employment relationship between yourself and UCD, you cannot hire staff nor act as their line managers.