Changing Working Hours

Page updated 11 August 2022

On occasion, it may be necessary or desirable to change the working hours outlined on your contract of employment. This section details the process for changing your working hours. The initial conversations in relation to changing hours take place offline with your School / Unit but the remainder of the process takes place through InfoHub.

Where are my working hours outlined?

Your current working hours are detailed in your contract of employment.

Process for changing your hours

Before you begin, consider the following:

• On what date will the reduced hours start?
• Is this going to be a temporary or permanent change?
• How will this change affect my pay, pension or leave?
• Should I consider parental leave, the shorter working year scheme or another option?

Step 1: Changes to hours (and associated salary changes) should be agreed with your local manager so they can take account of operational needs.

Step 2: The “Change Employment Details” Online Hiring Form will need to be completed by the line manager through (opens in a new window)InfoHub in order to commence the process.

Step 3: Once the line manager has completed the mandatory fields on the form they would need to click on the submit button so that the form can move to the next stage in the approval workflow (Head of School/Unit). They can track the progress of the form through the “My Approvals” tab in (opens in a new window)InfoHub.

Step 4: Once the form has completed the approval workflow, the Resourcing Support team will review the form and will implement contractual changes, such as hours and salary in accordance with the approved Online Hiring Form. A contract confirming the change will then be issued.

Contact the HR Helpdesk

The HR Helpdesk is the primary point of contact for all your employment-related queries by email and telephone.  We are here to help you with any queries on employee benefits, terms & conditions and HR policies & procedures. If we can’t help you directly, we will refer your query to a HR specialist area.

All visitors to UCD HR, Roebuck offices should be by appointment only and arrangements to be made with specific HR staff members.

(opens in a new window)hrhelpdesk@ucd.ie

+ 353-1-716-4900

UCD HR
Roebuck Offices,
UCD Belfield Campus.