Resident Scholars

Terms and Conditions for HI Resident 
Postgraduates & Postdoctoral Fellows

1. Residency at the Humanities Institute is subject to the fulfilment of the T&C. Failure to comply may result in the revocation of residency.
2. HI residencies will not normally exceed 4 years (PhD students), 2 years (postdoctoral fellows) unless special circumstances justify an extension. 
3. Regular attendance at HI events is required. An email will be sent highlighting these events. These include the HI lunchtime seminar series and the annual HI Distinguished Guest Lecture.
4. Residents must sign in when they are working at the HI (Mon-Fri). There is a sign in sheet in the lobby. These are used for audit purposes regarding space usage in UCD. Sheets will only be kept for one academic year and will then be destroyed.
5. The main door of the HI has an access system in place. This is deactivated from 8am to 6pm Monday to Friday. At weekends and out of hours (6pm - 8am) residents need their UCD staff or student cards to access the building. These cards can be registered for this purpose in the HI admin office (H.004). These details will be removed from the access system once a resident has vacated their desk.
6. All resident scholars must notify the HI office ((opens in a new window)humanities@ucd.ie) about any absences in excess of two weeks. Absences require a justified reason (research trips to archives, conference attendance, family emergencies, illness etc.).
7. All residents will be added to our various mailing lists for news, events and general information. Names are removed from these lists when residents vacate their desk.

Postgraduates

All postgraduates are expected to contribute to the life of the Humanities Institute in an active capacity. Specifically, they are required to:

• maintain a regular presence at the Institute. 
• actively contribute to the Annual HI PhD conference. This can be achieved in different ways:  resident scholars can form the organising committee, present a paper or chair sessions. Conference attendance is mandatory for all resident postgraduates.
• notify Institute administration if they are unable to attend HI events. Apologies via email should provide a reason for any absence (e.g. conference attendance, research trips, teaching commitments, family emergencies, or illness).  
• please acknowledge the Humanities Institute support in their PhD thesis.

Postdoctoral Fellows

All postgraduates are expected to contribute to the life of the Humanities Institute in an active capacity. Specifically, they are required to:

• maintain a regular presence at the Institute. 
• present a paper at the HI lunchtime seminar series.
• notify Institute administration if they are unable to attend HI events. Apologies via email should provide a reason for any absence (e.g. conference attendance, research trips, teaching commitments, family emergencies, or illness).  

Resident postdoctoral fellows are invited to run a workshop, symposium, training session or reading group for the HI research community during their stay.

House Rules

• Research space in the HI is for the use of residents only. 
• Never give your swipe card or office key to anyone. 
• Research offices are considered quiet rooms and respect for others should be considered at all times. Therefore:
  
  
  • mobile phones should be turned off/to silent
  • discussions and meetings (in person and online) should take place either in the communal areas or in the seminar room which can be booked by (opens in a new window)humanities@ucd.ie
  • researchers are requested not to eat meals at their workstation
    
    

• The shared kitchen on the first floor should be kept clean and tidy at all times. Cleaning staff do not clean the kitchens.
• Accepting desk space at the UCD Humanities Institute is acknowledging that you will abide by the terms and conditions above.
• Please note the HI Green Policy.