Virtual Learning Environment - Retention Policy

IT Services is happy to announce the introduction of the Virtual Learning Environment (VLE) Retention Policy. Developed in collaboration with staff input across the University and recently approved by the University Management Team (UMT), this policy represents a step forward in ensuring the integrity, security, and efficiency of our online educational platform.

What is the VLE Retention Policy?

The VLE Retention Policy is designed to govern the management and preservation of digital content and user data within our Virtual Learning Environment. It includes guidelines and procedures for the retention of course materials, communication records, user data, and administrative documents, ensuring compliance with regulatory requirements and best practices in data governance.

Key Objectives and Benefits

• Data Security and Compliance: Prioritising adherence to data protection laws and privacy regulations to safeguard sensitive information.
• Resource Optimisation: Establishing guidelines for efficient storage space utilisation and computing resource management.
• Learning Continuity: Preserving access to course materials and communication records to support uninterrupted learning experiences.
• Transparency and Accountability: Promoting transparency in data handling practices and definition of roles and responsibilities.
• Flexibility and Adaptability: Allowing for flexibility to accommodate evolving technological advancements and pedagogical approaches.
• Ethical Data Use: Upholding ethical standards in the collection, use, and retention of user data.

Rollout and Implementation

To ensure a smooth transition and successful implementation of the VLE Retention Policy, the following steps will be taken:

1. Communication: Faculty members will receive communication detailing the policy objectives, scope, and key principles.
2. Support: Ongoing support will be provided to address any questions or concerns and assist faculty in adhering to the policy guidelines via the IT Services Knowledge Base

Your Role

As a member of our academic community, your cooperation and adherence to the VLE Retention Policy are crucial. We encourage you to familiarise yourselves with the policy guidelines.

Next Steps

Please stay tuned for further communications regarding support resources and implementation timelines over the summer months. We are committed to working closely with you to ensure a seamless transition and successful adoption of the VLE Retention Policy.