Tableau in UCD

Following a Local Reporter Strategy project chaired by Professor Paul McCabe, Dean of Graduate Studies a proposal for a Data Broker Proof of Concept was presented to the ITSG. A 6-month Proof of Concept received approval, and the project is proceeding in the 2023/24 work programme within the College of Science.

The UCD Tableau channel has links to all our training videos. These videos cover all aspects of getting starting in Tableau as a viewer; including logging in, navigating, filtering data, downloading data and more.

Three new Tableau data sources/dashboards went live in June. Please welcome School and College Profiles and Student Surveys and Feedback - both for Institutional Research; and University Recruitment offering year-on-year recruitment statistics on applicants, offers and acceptances.

The Recruitment dashboard is highly interactive and can be drilled down and filtered by Applicant Type, Level, Market, Fee Status, College, School, Major or Programme with the ability to link to UCD's new CRM from the latter two. 

The College and School Profile Dashboard shows Student and Staff FTE's together for both this year's complete list of Census Dates and the past 5 years of main March Census Dates.  It trends Student - Staff Ratios across colleges and also displays the headcount for widening participation.  The dashboard will support Schools and Colleges in their planning and operations processes.

In UCD, we use Project Permissions combined with User Group management to control what a user can and cannot see in Tableau. When a user requests a Tableau Viewer account, an automatic process checks their Roles and Services in Identity Manager in InfoHub and assigns them to the appropriate User Group in Tableau. Until recently, if a user moved Team or Business area, e.g. from Registry to Global, or from HR Resourcing to HR Operations, EAG would need to be informed and would manually update their User Groups. Since November 2023, this is now handled by a nightly automatic process, seamlessly providing and removing access for users. There is no longer any need to request access to specific Tableau reporting from EAG Support - if you feel you do not have access to all the reporting you should, please contact your manager.