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Curriculum Management

Curriculum Management

This section will link you to our Curriculum Management System (CMS), along with an overview of the information that can be recorded in the CMS, when this information can be edited and what access is required to do this. We also have a list of helpful reports below that will help you with curriculum management.

April 2025 update: we have introduced a new section to the page, 2025/26 Curriculum Management, that will outline steps required from Schools/Colleges for requests that have wider operational implications, as preparation for the upcoming academic year continues. More information will be added to this section in the coming weeks.

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Curriculum Management System (CMS)

What is the Curriculum Management System?

The Curriculum Management System (CMS) provides a means for faculty and staff in Schools and Colleges to record and amend information associated with majors/programmes and module descriptors during specified timelines.

There are different levels of access that can be granted to the CMS, as outlined in the Curriculum Management Access & Reporting section below.

Curriculum information in the CMS is published for students on UCD Course Search. Information recorded in the CMS is important for all stages of the student cycle, including registration, assessment & remediation, and completion of studies.

What tasks can be completed on CMS?

CMS Guides, Checklists & Video Guides

CMS guides, checklists and video guides are available in our Guides & FAQs page.

CMS Edit Timelines

The Curriculum Management System timelines are specified timeframes when School/College staff and Module Coordinators can make changes to  major/programme and module descriptor information. Timelines are published on the Curriculum website early in the calendar year. The Curriculum Team communicates these timelines to School/College staff ahead of the CMS opening for edits for the upcoming academic year and reminders ahead of each closing date are also circulated.

For more information on CMS access, you can refer to the CMS access section below.

Edit Timelines doc Relevant for
Major Edit Timelines 2025/26

School/College administrators with school/college-level access who edit major/programme structures

Programme Directors who are responsible for editing Vision and Values/Programme Outcomes, and Careers and Skills Statements

Module List Management Edit Timelines 2025/26

 School/College administrators with school/college-level access who need to make changes to module trimesters, status, places and module coordinators
Module Descriptor Edit Timelines 2025/26 Module Coordinators who are responsible for editing module descriptors.

CMS Access

Curriculum Management System (CMS) Access

The Curriculum Management Access Roles Report provides details of the services that give access to the Curriculum Management System, as well as details of individuals in your School who currently have access. There are different levels of access to the CMS and these are outlined below.

If you have any issues with access to the Curriculum Management System, please contact your Curriculum College Liaison or(opens in a new window) curriculum@ucd.ie.

Levels of CMS Access

Curriculum Management Reporting

2025/26 Curriculum Management

The timing of when you take action/request a change will determine the steps required to complete the change. Because of this, we have outlined the steps required to make a module inactive in the table below, based on the timing of the request.

Please note that if a module is being replaced by another one, the request to both remove & add a module to the associated majors can be submitted on the same Structure Change Request Form [link will be added mid May] 

If you need help with any of the steps outlined below, you can contact your Curriculum College Liaison.

Change requested BEFORE this date Significance of date operationally Steps required for Schools/Colleges
16 May CMS closes for major edits
  • Make the module inactive via Module List Management
  • Indicate that scheduling is to be deleted on the School's timetable extract
  • Remove the module from the associated major(s) via Majors in My School and, if applicable, contact other schools to ask them to remove the module from their majors
30 May Timetable extracts to be submitted to UCD Estates
  • Make the module inactive via Module List Management
  • Indicate that scheduling is to be deleted on the School's timetable extract - if applicable, keep central timetabling contacts informed of changes
  • Request removal of the module from the associated majors by submitting the Structure Change Request Form [link will be added mid May] to the Curriculum Team and, if applicable, contact other schools to ask them to submit the form to request removal of the module from their majors
27 June CMS closes for edits to module status
  • Make the module inactive via Module List Management
  • Contact (opens in a new window)estates@ucd.ie to ask them to remove the scheduling for the module
  • Request removal of the module from the associated majors by submitting the Structure Change Request Form [link will be added mid May] to the Curriculum Team and, if applicable, contact other schools to ask them to submit the form to request removal of the module from their majors 
Mid August (module reg) Module registration commences, as per Key Dates
  • Request the module status be changed to inactive by submitting the Module Descriptor Change Request Form [link will be added mid May] to the Curriculum Team
  • Contact (opens in a new window)estates@ucd.ie to ask them to remove the scheduling for the module
  • Request removal of the module from the associated majors by submitting the Structure Change Request Form [link will be added mid May] to the Curriculum Team and, if applicable, contact other schools to ask them to submit the form to request removal of the module from their majors 

*Note that Programme Verification generally takes place in July, and the above steps may get raised with the relevant teams via this process, in place of form submissions & emailing UCD Estates. Making modules inactive while Programme Verification is taking place may require re-testing student registration to modules.
5 September Last working day before start of academic year
  • If students have registered to the module:
  • Request the module status be changed to inactive by submitting the Module Descriptor Change Request Form [link will be added mid May] to the Curriculum Team
  • Contact (opens in a new window)estates@ucd.ie to ask them to remove the scheduling for the module
  • Request removal of the module from the associated majors by submitting the Structure Change Request Form [link will be added mid May] to the Curriculum Team and, if applicable, contact other schools to ask them to submit the form to request removal of the module from their majors

Related

UCD Registry is one of nine support units of the Office of the Registrar, Deputy President and Vice-President for Academic Affairs View our Staff and Team Structure
UCD Registry is one of nine support units of the Office of the Registrar, Deputy President and Vice-President for Academic Affairs
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Contact UCD Registry

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