Planning 2020
Intake and Enrolment Planning Strand
This strand covers our planning of Student numbers and is closely linked to enabler 2 in the university strategy - 'Increase Our Student Population'. Planning covers both Intake - to the number of students entering Stage 1 / Year 1 - and enrolment - the number of registrations in total i.e. entering plus continuing.
At undergraduate level Intake planning drives Enrolment planning, but for other levels Enrolment is planned and translated into equivalent Student Intake.
Undergraduate Intake
Deans prepare the undergraduate student intake plans. Plans are expressed in terms of EU and Non-EU target places for each CAO code. For EU, sub-targets by Admissions entry route (e.g. HEAR, DARE, QQI-FET, Mature etc.) are required. Intake Plans are prepared by Deans and agreed with the Director of Admissions and Enrolment Planning. Deans are responsible for ensuring local agreement with College Principals, Heads of School and Finance Managers. This plan is referred to as the Dean’s Plan.
The EU intake planned for a CAO course in September 2020 has already been published, so only increases will be feasible for 2020. For later years, increases or decreases may be planned.
Undergraduate Intake plans are concluded at an early stage of the planning process so that the subsequent enrolment and fee income planning may be performed.
To enable school fee income planning CAO codes must be mapped to our internal (Program and Major) codes. For programmes with multiple majors, mapping of undergraduate Student Intake to Major Registrations cannot be known with certainty in advance, and is subject to discussion between Deans, Heads, Principals and Finance Managers. Finance Managers use the financial planning system (PBCS) to bridge the planned Intake and planned Major Registrations and ensure consistency.
Enrolment
Registrations other than for the undergraduate Stage 1 are planned by Heads of School in consultation with Finance Managers, and are entered onto PBCS by Finance Managers. For Stage 1 or Year 1, the registrations are translated to equivalent Student Intake using assumptions.
For multi-year or multi-stage programmes, the registrations for Stage 2/Year 2 onwards may be calculated on the system using assumptions regarding student progression, or may be manually entered/amended.
International students
UCD Global provide guidance on international (Non-EU) recruitment, but do not feed directly into the school intake or enrolment plans. Guidance will be provided to College Principals and Finance Managers, based on analysis of the Census registrations, applications activity plus Market Plans. This guidance is available to Heads via InfoHub.
When draft school enrolment plans have been developed, UCD Global will review them with College Principals and Finance Managers to provide feedback and the opportunity for amendment before final submission.